Event work runs on fixed dates, nervous hosts and crowded weekends. PortaPottyBossPro takes the request from your website, turns it into an estimate the customer approves online, holds the date with a card on file, and puts every unit type, quantity and placement note on the driver's phone. Delivery the day before, service during multi-day events, pickup the day after, extra days billed automatically, and a rating request when it's all done.
Plans start at $59/month and you are never billed per user, so every office helper and busy-season fill-in driver gets a login. Quotes, online approval, card on file, placement notes, the driver app and customer texts are part of the platform, not add-ons. To see how event work fits with construction routes, weekly service and billing, start at PortaPottyBossPro and then dig into the event side here.
Quote requests from your website land in Form Responses in the office, not in an inbox nobody checked over the weekend.
Build the estimate from your service list. The customer approves it online and it becomes scheduled delivery, service and pickup.
The sign-up form captures the card with the booking. Charge a deposit invoice when they book and the balance when the pickup is done.
Standard, Deluxe Flushing, ADA Accessible, Hand Wash Station and Restroom Trailer, each with its own quantity and unit numbers.
"Behind the barn, on the gravel, not on the lawn." The note shows under the address on the lists and on the driver's phone.
Night-before reminders, on-the-way and arrived texts, and two-way texting, so hosts stop calling to ask if you're still coming.
Whoever booked the wedding already asked where the ceremony faces, where the tent goes and who opens the gate on Friday morning. PortaPottyBossPro keeps those answers on the job and puts them in the driver app, so the driver sets the units in the right place the first time instead of calling the bride from the road.
Event bookings should not live in an email thread, a paper calendar and a driver's memory. PortaPottyBossPro keeps each event in one place from the first question to the final charge.
The request form on your website drops into Form Responses. Or the customer books outright on the sign-up form with a card on file.
Pick units, hand wash stations, trailers, delivery and service visits from your service list. The customer approves it online.
Approved services land on the Waiting List. Assign the delivery, service visits and pickup to a truck and day on the dispatch board.
The driver follows the placement notes, the customer gets texts, and completing the pickup creates the invoice and charges the card.
Most field service apps assume one tech visits one address on one day. An event rental is a delivery on Friday, service on Saturday morning, a pickup on Monday, five kinds of units, three banks on one fairground and a host who wants to know where the truck is.
Ask any operator how event season really runs and you will hear the same story: quote requests buried in an inbox, a paper calendar on the wall, placement details in a text from three weeks ago. Which wedding wanted the units behind the barn and not on the lawn. Which festival needed the ADA units on the paved path. Which church picnic asked for a Monday pickup because of Sunday services.
That information belongs on the job, not in someone's head. When it shows up on the driver's phone, any driver can run any event, and the office stops answering "are you still coming?" calls all Friday.
PortaPottyBossPro keeps the quote, the card, the units, the placement and the customer in one place, from the first request to the review.
Every tool here exists to book more weddings, festivals, races and parties, deliver them on time, and get paid without chasing anyone.
Quote requests from your site land in Form Responses, where the whole office can see them.
Your units, hand wash stations, trailers, delivery and service visits at your prices, every time.
The customer approves the estimate online, and it becomes scheduled services with no retyping.
Customers book and save a card in one step. One click converts the sign-up into a client.
Each is its own unit type with its own quantity, so they are on the quote and on the truck.
Book trailers for weddings and upscale events, with power, water and placement details on the job.
Where each bank goes, which way the doors face and what to avoid, shown on the driver's phone.
The day-of contact and the gate details on the site, so the driver knows who to call.
Separate jobs on separate days on the dispatch board, with route order and auto-routing.
Delivered and picked-up dates, days included and a per-day rate after, with extra days invoiced automatically.
Night-before reminders, on-the-way and arrived texts, and replies that land in the office.
Hosts see where they are on the route on delivery day, right in the customer app.
Line items, sales tax per site, card on file, online payment and past-due follow-up.
After the event, customers rate the service and refer friends from the customer app.
Tag event customers and note the event month, so you can rebook them before peak season.
Every driver gets the app. Plans are Start $59, Pro $89, and Crew $199 per month, not a per-seat charge.
Event season puts most of your deliveries on Friday and most of your pickups on Monday, on top of weekly service routes that still come due on their own. The dispatch board shows jobs by day on a week strip, with stop and dollar totals, so you can see a heavy weekend on Tuesday. Filter by truck, drag jobs between trucks, and auto-route Closest First or Furthest First from the yard. For the full walkthrough, read Event Porta Potty Rental Software: The Complete Guide to Booking, Delivering and Billing Event Units.
A bride, a race director and a church volunteer all ask the same question on Friday morning. A night-before reminder, an on-the-way text and an arrived text answer it before they pick up the phone, and the customer app shows where they are on the day's route. Customers choose the alerts they want. Afterward, the invoice, online payment, card on file and a rate-and-refer button are all in the customer app.
Pick the plan that fits your operation. Every plan starts with a 14-day free trial and no credit card.
Compare plans on the pricing page.
The request form on your website drops into Form Responses in the office. You build an estimate from your service list, the customer approves it online, and the approved estimate becomes scheduled services. Customers ready to book can use the sign-up form instead, which captures their card at the same time.
Yes. Cards are kept on file through Stripe, captured on the sign-up form or added by the customer in the customer app. Many operators invoice a deposit at booking and charge the balance when the pickup is completed. Your deposit and cancellation policy is your own.
They are separate jobs on separate days. Deliveries usually go out the day before and pickups the day after, and service visits for multi-day events are scheduled as their own jobs. Rental tracking records the delivered and picked-up dates and bills extra days at your per-day rate automatically.
The day's jobs in route order, each with the unit type, quantity and unit numbers, the placement notes, access notes and a Map button. Drivers take photos, tap Start, Skip or Complete, and the customer gets automatic on-the-way and arrived texts.
Standard, Deluxe Flushing, ADA Accessible, High-Rise / Crane, Hand Wash Station and Restroom Trailer, each with its own quantity on the job and its own line on the estimate and invoice.
Start is $59/month, Pro is $89/month, and Crew is $199/month. You are never billed per user, so every driver gets the app, and every plan starts with a 14-day free trial with no credit card.
Event booking is one piece of how PortaPottyBossPro runs a portable toilet company. For construction routes, weekly service, the driver app and billing, see the full PortaPottyBossPro platform overview.
Practical reading on weddings, festivals, races and parties, unit counts, ADA units and hand wash stations, restroom trailers, deposits, delivery timing, placement notes, texts, cancellations and repeat customers.
Website requests, online approval, card on file, placement notes, driver app and automatic customer texts for every wedding, festival and race. Try PortaPottyBossPro free for 14 days.