PortaPottyBossPro is built for portable toilet rental companies — deliveries, weekly service, extra pump-outs and pickups, standard and flushing units, ADA units, hand wash stations and restroom trailers, construction sites, events and homeowners, and every extra rental day. Plans start at $59/month, and you are never billed per user.
Every delivery, weekly service, extra pump-out and pickup that still needs to go out waits on one list, with counts by service. No more service calls on sticky notes.
Each service has a minimum number of days between visits, so weekly service sites come back onto the waiting list by themselves when they are due.
Pins are colored not due yet, due now, or overdue (past a 7-day grace), so the late stops stand out before a customer calls.
Draw a circle on the Waiting List map, or select stops, and assign them to a truck in one step.
The Scheduled list shows every job by day on a week strip, in route order. Filter by truck, and see stop and dollar totals for each service.
Put every stop on the right truck, and track which tech handled what.
Update job status from the board or the tech app. Skipped stops stay on the waiting list until they are done.
Delivery, Weekly Service, Extra Pump-Out and Pickup — so every stop on the board says exactly what the truck is going out to do.
Every waiting and scheduled job pinned on an interactive map, so you can see where the work is before you dispatch.
Auto-route a truck’s stops Closest First or Furthest First from your yard, or drag them into the order you want on the dispatch board.
The tech taps the Map button on the job and gets turn-by-turn directions to the site — no calling the office for the address.
See where your trucks are on the office map while they work the route, so you can answer the customer who calls.
Standard, Deluxe Flushing, ADA Accessible, High-Rise / Crane, Hand Wash Station or Restroom Trailer, with the quantity, on every job — right in front of the tech before the truck leaves the yard.
The unit numbers stored on the job and shown under the address, so the tech and the office are talking about the same units.
"Two units on the gravel by the job trailer, hand wash station next to them. Gate code 4417." Notes show up on the job in the tech app.
Add notes to any job — what happened, what the customer said, anything the next tech needs to know.
Techs take photos from the app — the placement, the serviced units, the site. They attach to the job automatically.
Every job for a customer or contractor on one timeline — date, driver, notes and photos.
Build your service list once — standard unit rental, flushing units, hand wash stations, weekly service, extra pump-outs, delivery and pickup. Add line items to any quote by selecting from your list — no retyping prices.
Send a branded quote to the customer in one click. No downloading, no copy-paste into Gmail.
Customers click a link to view and approve. An approved estimate becomes scheduled services, ready to dispatch.
3 follow-up texts go out automatically if a customer doesn't respond. PortaPottyBossPro chases the deal so you don't have to.
Apply percentage or flat discounts. Set tax rates and PortaPottyBossPro calculates tax on every quote automatically.
Track every quote as Draft, Sent, Accepted, or Declined with full history and timestamps.
Turn any accepted quote into an invoice in one click. Line items, discounts, and tax carry over automatically.
Store customer cards securely via Stripe. Charge automatically when the job is marked complete — paid without chasing anyone later.
Customers pay the invoice online or in the customer app with one tap.
Filter all invoices by Unpaid, Partial, Paid, or Overdue. See your total outstanding balance at a glance.
Log partial payments against any invoice. Track remaining balance and full payment history per account.
Unpaid invoices trigger 3 automated text reminders. Stop making uncomfortable collection calls.
Every payment logged with amount, method, and date. Full audit trail per invoice and per customer.
Send and receive texts with customers inside PortaPottyBossPro. Full conversation history organized by contact.
Customer gets a text the night before their delivery, service or pickup. Fully customizable message.
In the customer app, the customer sees today’s route on a live map — "You’re stop 12 of 20, the crew is 5 stops away" — no more "when is the truck coming?" calls.
The tech app sends the customer an automatic text when the truck is on its way and when it has arrived.
Text the customer when the delivery, service or pickup is marked done — no phone call needed.
If a job is skipped or pushed, an alert goes out automatically so the customer isn't left in the dark.
Notify customers when their quote is on the way, and get notified yourself when they accept.
In the customer app, each customer picks which alerts they get and how — text, email, or app pop-up.
Automatically sent after every completed job. More 5-star reviews with zero extra effort.
3-step automated sequences for both unpaid invoices and unanswered quotes — fully customizable timing and copy.
500 texts a month on Start, 1,000 on Pro and 2,000 on Crew — sent and received. Add more in blocks of 500 for $15 each.
Edit the message for every alert type. Use your own voice and include details that matter to your customers.
Full searchable database of every customer — contact info, notes, job history, invoices, and quotes in one place.
Track open quotes and prospects separately from active customers. Manage quotes, follow-ups, and conversion in one view.
A builder with five houses going up keeps all five sites under one customer, so a repeat delivery is picked, not typed.
Customers request units or sign up from your website (card captured on sign-up), the response lands in Form Responses, and one click turns a sign-up into a client.
Customers see where they are on today’s route, see and pay invoices, keep a card on file, request an extra service or a pickup, and choose their alerts.
Site contacts and gate/access notes on every job site, tags like Contractor, Events or Homeowner, and custom fields for whatever else you track.
Bring your existing customer list over from a spreadsheet or your old software with a CSV import.
No caps on any plan. 50 customers or 5,000 — you are never charged per customer.
Set up each builder, general contractor and property manager you rent to as a Monthly account.
Every delivery, service and pickup at every one of their sites goes on ONE statement each month, each line labeled with the site address — the bill contractors actually ask for.
Every job you run for an account stays under that account, with its own site address, so you can see all of their work in one place.
Automated payment reminders go out on unpaid invoices, so account balances don’t sit for months.
The delivered date and picked-up date are on every rental, so nobody has to remember who has had units out for three weeks.
Set how many days are included in the rental price.
Set the per-day rate for every day past the included days.
The lists show "Out since 10/3 (12 days, 4 extra)" right under the address, so you see overstays at a glance.
Extra days are added to the invoice automatically as "Extra rental days", so the units that overstay actually get billed.
When the pickup is completed, the card on file can be charged and the invoice sent — extra days included.
Every driver gets a driver-app seat on every plan. Office users: 2 on Start, 3 on Pro, unlimited on Crew. No per-user fees, ever.
Owner, Manager, Office, Crew Lead, and Mobile roles — each with different access levels built in.
Drivers on the Mobile role only see their assigned jobs — no billing, customer balances, or business settings.
Keep your service trucks on file, assign employees to trucks, and let employees clock in and out on the time clock.
Techs log in with the company login and a personal PIN and see the day’s jobs in route order — clear status and large tap targets. Works on iPhone and Android.
One tap on the Map button opens turn-by-turn directions to the site.
Unit type, quantity and unit numbers, plus placement notes and gate and access notes, right on the job card.
Tap to start, skip or complete a job — all without calling the office. Completing can charge the card on file and send the invoice.
The "on the way" and "arrived" texts go out to the customer automatically from the app.
Drivers take photos from their phone. The office sees the photos on the job.
Today's revenue, jobs completed, money owed — all on your dashboard when you log in.
Track revenue by day, week, or month. See what's been collected vs. what's still outstanding at any time.
Total amount owed across all open invoices at a glance — drill into individual accounts in one click.
Look up every job for a customer or contractor — date, driver, notes and photos — when someone asks what happened.
Employee hour totals from the time clock by date range.
Start $59, Pro $89, Crew $199 — never billed per user. Start free for 14 days, no credit card required.