PortaPottyBossPro Blog — Porta Potty Rental Software

Porta Potty Rental Software Pricing: What $59, $89 and $199 a Month Get You

Price is usually one of the first questions about software and one of the hardest to get a straight answer to. In How to Choose Porta Potty Rental Software: The Questions That Matter we listed what to ask. This article answers the pricing question for PortaPottyBossPro directly.

The Three Plans

PortaPottyBossPro has three plans:

• Start: $59 a month.
• Pro: $89 a month.
• Crew: $199 a month.

Every plan starts with a 14-day free trial, and you don't need a credit card to start it.

Unlimited customers, job sites and employees come with every plan. You don't pay more because you added a contractor's tenth site or hired a summer driver. The price is the price, which makes it easy to budget for in a business where everything else, from fuel to dump fees, moves around.

Never Billed per User

You're never billed per user. Every driver gets the driver app, and every office person gets a login, without the bill going up. For a portable toilet company that adds drivers in construction or event season, that's a big deal. With per-user software, every seasonal hire is another monthly charge; here it isn't.

Text Allowances

Each plan includes a monthly text allowance, counted in segments, sent plus received:

• Start: 500 segments.
• Pro: 1,000 segments.
• Crew: 2,000 segments.

Extra texts are available if you go over. A short text is usually one segment. Because replies count too, a company that uses a lot of two-way texting should plan for both directions. Texting is covered in more depth in Texting and Automated Alerts in Porta Potty Rental Software.

What's Included

The core of the software is part of the platform: the Waiting List, the dispatch board, units on every job, rental tracking with extra days billed automatically, the driver app, the customer app, invoicing, card on file and monthly accounts. The plans differ in which automations they turn on and in the text allowance; the pricing page has the plan table that shows exactly which plan includes what.

Which Plan Fits

A rough guide:

• Start fits a one-truck or small operator who wants the core system and a modest volume of texts.
• Pro fits a growing company with more sites, more automated alerts and more texting.
• Crew fits a multi-truck operation with an office, heavy texting and the most automation.

The best way to choose is to look at your active site count and how much you'll text, then check the plan table.

You can also start on one plan and change later. Many companies begin on Start or Pro during the trial, see how many texts their customers actually use once alerts are turned on, and adjust. The trial gives you real numbers instead of a guess: how many sites, how many alerts per week, how much back-and-forth texting with contractors.

How to Think About the Cost

Compare the monthly price against what slips through without software. A missed weekly service can lose a contractor account. Extra rental days that never get billed add up across a season. Invoices that go out late get paid late. Hours spent rebuilding the schedule by hand are hours not spent selling. Most companies find that the software pays for itself by catching a few of those each month.

Also compare against what you pay now. If you're paying for a generic scheduling tool, a separate invoicing tool and a texting service, add them up.

Then add the time cost of moving information between them. Every time a job is copied from a scheduling tool into an invoicing tool, someone spends a few minutes on it, and occasionally gets it wrong. One system that holds the job from the first call to the paid invoice removes that step entirely.

Rental Company Prices Are Yours

The prices on this page are for the software. What you charge your customers is entirely up to you: your rental rates, your weekly service prices, your days included and your per-day rate after. Set them in your service list, and they flow into estimates and invoices.

For example, you might charge $150 a month for a standard unit with weekly service on a construction site, and a flat price for a weekend party rental with three days included. Those are your numbers to set. The software's job is to put them on the right invoice every time and add the extra days when a rental runs long.

The Free Trial

The 14-day free trial needs no credit card. Use it to import your customers, set up your active sites and run real days. At the end you'll know whether the software fits and which plan you need. For the full overview of what you get, visit the porta potty rental software overview.