What Porta Potty Business Software Costs, and What You Get for It
Software is one of the smaller bills in a portable toilet business, next to fuel, dump fees, insurance and the trucks themselves. That does not mean it should be bought without thinking. The real cost of a system is the monthly price plus the time it takes to run, minus the money it keeps from slipping away.
The Short Answer
If you are still comparing systems, start with Choosing Porta Potty Business Software: What to Check Before You Sign Up. This article is about the price side of that decision.
PortaPottyBossPro has three plans: Start at $59 a month, Pro at $89 a month, and Crew at $199 a month. Every plan starts with a 14-day free trial, and you do not need a credit card to start. You are never billed per user, so adding a new tech or an office helper does not raise your bill.
What the Monthly Price Covers
The plans are built around the work of a porta potty company, not around extra modules:
- The Waiting List map and list for deliveries, weekly service, extra pump-outs and pickups
- The Scheduled List and dispatch board with truck filters, auto-routing and route order
- Units on every job with type, quantity, unit numbers and placement notes
- Rental tracking with days included and extra days added to the invoice automatically
- The driver app with navigation, photos, Start, Skip and Complete, and automatic customer texts
- The customer app with today's route, service requests, card on file, invoices and payments
- Quotes and estimates customers approve online, and website request and sign-up forms
- Invoices, card on file, auto-charge, past-due follow-up and monthly account billing
Texting Allowances
Each plan includes a monthly text allowance for customer alerts and two-way texting. Start includes 500 segments, Pro includes 1,000, and Crew includes 2,000, counting texts sent and received. Extra texts are available if you go over. A segment is one chunk of a text message, so a short alert is usually one segment. For most small operators, the included allowance covers on-the-way and arrived alerts plus normal back-and-forth with customers.
How to Pick a Plan
Pick based on how many customers you text and how much your office does, not on how big you hope to be next year. You can change plans later, so there is no reason to buy room you will not use this season. A one-truck owner-operator with mostly construction accounts is often fine on Start. A company with event work, lots of homeowner rentals and more texting traffic may want Pro or Crew for the larger allowance. Compare plans on the pricing page, or ask during your trial.
The Cost of Not Having It
The honest way to judge software is to look at what it catches. Think about the last few months and ask:
- How many rental days past the included period did you not bill?
- How many weekly services were missed, and did any of them cost you an account?
- How many invoices are older than 60 days, and how many never got sent?
- How many hours a week does someone spend building routes and answering where-is-my-truck calls?
You do not need exact numbers, and you should be wary of anyone who claims to know them for your company. Your answers depend on your customers, your rates and how careful your office already is. If even one extra day on one unit gets billed each week that would have been missed, the software has started earning its keep. Profit Leaks in a Porta Potty Business: Where the Money Slips Away covers the most common leaks in detail.
What Is Not Included
It is worth being clear about what the software does not do, so you are not surprised. PortaPottyBossPro does not track unit inventory in your yard, does not put GPS on the toilets, and does not do your bookkeeping. It tracks the units on each job, the rental dates, the services and the money customers owe you. Crew GPS from the driver app shows on the office map.
Before You Sign Up
Use the trial. Load a handful of real customers, run a real week of weekly services on the dispatch board, and have your techs use the driver app. At the end of 14 days you will know whether it fits. If you decide to move over, Switching Your Porta Potty Business to New Software Without Losing a Week covers how to switch cleanly.
See all the features and plans on the Porta Potty Business Software page.
Try Every Feature Free for 14 Days
Start $59, Pro $89, Crew $199 a month. Never billed per user. No credit card to start the trial.
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